GTEC 2007: Government IT's Main Event

Distinction Awards Overview

2007 Award Categories

Intent to Submit

Nomination Rules

Nomination Ballot - Project

Nomination Ballot - Individual

Judging Process

Medalist Reception

2007 Medalists

Team or Project Candidates

This ballot is for nominations under Groups I through IV of the Award Descriptions. To nominate candidates under Group V: Leadership Awards, click here.

This nomination ballot must be received no later than 11:59 p.m., May 25, 2007.

To be considered eligible, your Nomination Ballot must be fully completed, including questions 5 through 8 below. Please take care in completing this form accurately as the information provided will be used to judge nominations as well as to produce award certificates, announce winners at the Gala, and may be included in media releases and event promotions.

1. Nomination Details

* required fields

Team/Project Name: *
Branch: *
Department/Organization: *
Team/Project nominations must identify a single individual to contact if the project is chosen as a finalist.
Team Rep.’s Name: *
Team Rep.’s Title: *
Complete Mailing Address: * (include section designator/mail stop, if applicable)
Phone #: *
Fax #: *
Email: *

2. Award and Group Category

A team or project may be nominated in only one category in any given year. (Please note: if an award is won it cannot be re-submitted in subsequent years under a different category). Judges reserve the right to re-classify any nomination to a more appropriate category as deemed in the best interest of the nominee(s).

Award Group	Award Category
Has this individual/team or project been nominated in previous GTEC Distinction Award competitions? If yes, indicate which year(s).		Yes	Year	No
Is this a requested resubmit? If yes, indicate from which year.		Yes	Year	No
Has this individual/team or project previously won a GTEC Distinction Award?		Yes	Year	No
If a GTEC Distinction Award has been won, what is different to justify this nomination?

3. Name and Title of Person Preparing Nomination

Name: *
Title: *
Branch: *
Department/Organization: *
Phone #: *
Fax #: *
Email: *

4. Independent Reference

Please provide the name of a reference familiar with the individual/team or project nominee(s), yet who was not directly involved in the project. This person may be contacted for validation, a testimonial, or additional background information.

Name: *
Title: *
Branch/Department/Organization: *
Phone #: *
Fax #: *
Email: *

5. Executive Summary

Note: The Executive Summary is required of all individuals/teams and project candidates, including those applying for Leadership awards

In lay terms, summarize the individual/team or project for which this nomination is being made. Highlight the major accomplishments that make this individual/team or project deserving of a GTEC Distinction Award. Please supply a translation of your summary, in both English and French. If the nomination is selected as a finalist, this summary will be published in a booklet to be distributed at the Awards Gala, and potentially used in other publications. As such, please ensure that your description is clear, concise and easy to understand by a varied audience. * required
Maximum 100 words before translation

Nomination Instructions

Please enter your answers to questions 6 through 8. Take care to formulate your replies to address the award category’s description, and to clearly illustrate how the individual/team or project matches the category’s definition. When documents are attached in support of the nomination, specific references to the documentation in the summary should be clearly cross-referenced to facilitate the judges’ review.
Note: supporting documentation does not replace the need to complete section #6.

6. Nomination Rationale

Please complete the applicable information below to completely respond to the requirements of the category under which the nomination is being submitted.
Maximum 200 words per element

Status of Project / Initiative
Is the project / initiative complete? *		Yes		No

If no, what is the status of the project / initiative

Identify and describe any methodology employed by the individual/team or project *
e.g. Enhanced Management Framework

Please check off all available documentation related to the individual/team or project. * Note: it is not mandatory that this documentation accompany the nomination, but you may wish to attach it, or judges may request documentation where clarification is required
	Project Charter	Lessons Learned
	Business Case	Independent Evaluation(s)
	Project Plan	Reference Letters
	Concept of Operations	Publications
	Service Level Agreement(s)	Other

Business Problem / Issue Addressed by Individual/Team or Project *

Objective(s) *

Scope *

Planned Business Outcome(s) *
Provide complete list

Were the Planned Business Outcomes Realized? *

Yes

If it did not realize the planned business outcomes, provide reason(s):

Cost(s): *
a) Software
b) Hardware
c) People (FTE & Professional Services)
If Contractors represent more than 20% of the total people costs, please breakout the Professional Services costs by firm, etc.

Benefit(s) Realized (other than Planned Business Outcomes)

Hard (including ROI, if available): *

Soft: *

Critical Success Factors *
e.g. cultural and organizational changes, expertise and management skills required, etc.

Risk and Mitigation *
Risk:		Mitigation:
Risk:		Mitigation:
Risk:		Mitigation:

Obstacles and Resolution *
Identify all obstacles encountered and how they were resolved

Portability of project / initiative (to other public and private organizations) *

Partnerships
List all partners and their involvement

Contractor(s)
Include name of any vendors and number of contractors involved

7. Media Exposure

Has the team or project received any media exposure to date? If so, please supply copies if possible, or provide details of the publication name and date, and story title.

8. Supporting Documents

List any specific documentation that has been referenced in this nomination in support of the team or project. If these items are in an electronic format, they may be emailed with the nomination ballot (total e-mail attachments not to exceed 2MB). Otherwise, a judge may request a copy of any item listed. Please note that these items are in addition to the completed Nomination Ballot, and do not replace the requirement to complete item #6 in full.

Submission